Contract Administrator

LOCATION: London office EC2R 8DQ / hybrid working

SHIFT PATTERN: Monday to Friday, 40 hours per week (3 month Contract)

SALARY: Competitive

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at [email protected]. We're here to help!

General Overview:  

The Administrator will provide dedicated administrative support to our Amazon contracts, ensuring consistent delivery of site-based processes including quotation preparation, purchase order handling, contractor liaison, compliance support, and reporting. This role supports the site management team and contract delivery leads, helping maintain smooth operations in line with ABM's standards and Amazon’s contract requirements. 

KEY RESPONSIBILITIES 

Key duties and accountabilities include: 

• Preparing and submitting quotations, referencing supporting supplier quotes to ensure transparency and alignment with ABM’s agreed mark-up structure. 
• Raising and receipting purchase orders accurately using IBMS (or relevant CAFM systems), ensuring all documentation is filed appropriately. 
• Maintaining and updating all administrative trackers – including quotes, purchase orders, and compliance trackers – in IBMS and Microsoft SharePoint/ Teams. 
• Supporting the scheduli