Office & Service administrator

Office & Service Administrator

Location: Istanbul, Turkey (Hybrid, min. 16 hours in-office)

Position Type: Part-time (20–28 hours per week)

In short

As our Office & Service Administrator at AEGIR-Marine Turkey, you will be the operational backbone of our local office. You take full ownership of essential administrative processes—from engineer travel logistics and Schengen visa applications to certification tracking, HSE documentation, and tool management. By creating structure and taking on key administrative responsibilities, you directly empower our Service Coordinators and Team Leader to focus on operational excellence and client coordination.

Your Responsibilities

You manage a broad range of office and service support activities, acting as a reliable link for our local engineers and management:

• Travel & Visa Logistics: Prepare Schengen visa documentation, follow up on applications, coordinate incoming/outgoing shipments, and arrange flights and travel logistics for service engineer mobilizations.

• Service & Engineer Support: Track engineer certifications, medical reports, and HSE documentation. Ensure shipyard-specific access requirements are met pri