Administrative Assistant

Job Overview

An administrative assistant provides support to one or more departments by handling a variety of administrative tasks to include managing calendars, scheduling appointments, coordinating meetings, arranging travel, preparing documents and reports, maintaining files and records, and assisting with other general office duties. Potential multi-site support as needed.

Essential Functions

• Day-to-day administrative tasks, as well as assisting with special projects as assigned
• Makes travel arrangements for employees, including booking flights, accommodations, and transportation
• Enters and manages data in spreadsheets, databases, and other software tools
• Coordinates and schedules appointments, vendor visits, material delivery, meetings, and conference calls for staff and management
• Orders and manages office supplies, equipment, and ensuring that necessary materials are available to staff
• Tracks and processes expense reports, invoices, and reimbursements
• Supports new employee onboarding and workspace set up
• Receives and distributes incoming mail
• Develops forms, reports, correspondence and other documents as necessary
• Maintains organized filing systems