Executive Assistant

This is an hybrid position at our Ft. Lauderdale and Boca Raton Location

 

As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation in the organization. You will be responsible for managing executive schedule, coordinating communications and meetings, travel arrangements and handling confidential information.

Essential Functions

• Proactively own and execute scheduling to ensure time is prioritized according to current initiatives.
• Manage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips.
• Prepare, verify, and process travel vouchers upon travel return
• Purchase office supplies and other items as requested and prepare and process and track respective expense reports through payment completion
• Coordinate appointments, correspondence, and communications with other administrators
• Manage, plan and execute on-site meetings, and offsite meetings to include hotel, travel, and dinner reservations when necessary.
• Manage, generate, and coordinate executive correspondence and documentation
• Handle meeting set-ups, physical logistics, conference call and VTC arrangements