Executive Assistant

Under minimal supervision, provides highly diversified administrative tasks and assignments in support of a senior executive. Assists the executives by carrying out a variety of complex administrative duties involving contact and exposure to confidential and/or proprietary information. Utilizes independent judgment, determining when to act for executive and when to refer problems for personal attention.

Essential Duties and Responsibilities

• Manages the calendar of senior executives in accordance with the executive’s preferences; uses independent judgment in assigning priorities and juggling multiple requests for meetings.
• Arranges travel; hotel accommodations and transportation; prepares detailed itineraries and compiles travel related documents.
• Prepares and tracks payment of expense reports.
• Verifies and codes invoices and forwards to appropriate executive for signature.
• Assist with the development of presentations, including preparation of overhead slides, researching topics, etc.
• Coordinates the accumulation and compilation of materials for meetings and other purposes, including staff meetings, monthly management meetings, monthly management reports, etc. often combining department specific materials into a single operations document; ensures reports are received and turned in on time; may provide input into format and layout of graphic presentation of data; may create notebooks