Administrative Assistant - Chief Administrative Officer

Serves as the central administrative resource for the Chief Administrative Officer and departmental leadership teams. By coordinating budgeting activities, operational procedures, scheduling, records management, reporting, and special projects, this role creates a unified view of priorities, commitments, and project status, enabling effective communication, alignment, and decision-making across departments. Supports coordination and collaboration among departments reporting to the Chief Administrative Officer, including Facilities, Environmental Services, Transportation Services, and Land Management. Works with other divisions to facilitate communication and resolution of cross-functional matters.

Essential Duties:

• Maintain regular attendance and provide administrative support to the Chief Administrative Officer, including correspondence, reports, presentations, and other documentation.
• Manage the CAO’s calendar, scheduling, priorities, deadlines, and organizational commitments to maximize efficiency and productivity.
• Coordinate administrative and staff meetings, including agendas, materials, logistics, note-taking, and follow-up documentation.
• Assist with departmental budgeting, expense monitoring, reconciliations, financial reporting, and budget adjustments.
• Process purchase orders, requisitions, check requests, credit card reconciliations, and other administrative transactions.
• Coordinate executive travel a