Premises & Facilities Specialist

Role Purpose

The Premises and Facilities Specialist plays a crucial role in ensuring the smooth operation and maintenance of the Company’s physical work environment. This role is responsible for overseeing the day-to-day management of facilities, addressing maintenance issues, and creating a safe, functional, and efficient workspace for all employees.

Main Responsibilities

· Manages third-party providers (e.g., facility management, cleaning services, security services, canteen, pest control), ensuring all contractual obligations are met.

· Supports the development, monitoring, and reporting of the premises and facilities budget, ensuring effective financial control and alignment with company goals.

· Collaborates with vendors and contractors for facility repairs, renovations, and installations.

· Conducts regular inspections to identify and promptly resolve any safety hazards or maintenance needs.

· Responds to employee requests related to maintenance issues, office consumables, and day-to-day operational needs.

· Places and tracks orders for supplies, furniture, and equipment, coordinating with vendors for timely and cost-effective delivery.

· Maintains relationships with service providers, negotiates contracts, and ensures optimal value and service quality.

· Plans and optimizes office layouts to enhance space utilization and efficiency.

· Coordinates office moves, workspa