Payroll Specialist and HR Operations
[Job Description]
Payroll Administration
- Coordinate and process regular and off-cycle payrolls accurately and on schedule for employ-ees in multiple U.S. states.
- Collect, validate, and enter payroll changes, including new hires, terminations, pay changes, bonuses, allowances, deductions, garnishments, time-off activity, and other approved adjust-ments.
- Review payroll registers and exception reports; reconcile employee changes and investigate dis-crepancies before payroll approval.
- Maintain payroll calendars, approval documentation, audit trails, and standard operating pro-cedures; ensure a trained backup can follow the process.
- Respond to employee payroll questions professionally and confidentially, escalating complex tax, legal, or employee-relations matters appropriately.
- Partner with Finance/Accounting on payroll funding, general-ledger reporting, reconciliations, accrual information, and year-end activities while maintaining appropriate separation of duties.
- Support quarterly and year-end payroll activities, including W-2 coordination, tax notices, au-dits, and vendor follow-up.
HR Operations, HRIS & Employee Records
- Maintain accurate employee records in the HRIS, payroll system, personnel files, and organiza-tional reports, including hires, transfers, promotions, leave status, and separations.
- Coordinate o
