Administrative Assistant - PERMA FAIR

Department: PERMA FAIR

Position Summary

The Administrative Assistant is responsible for providing comprehensive administrative and organizational support to the CEO, department leadership, and PERMA FAIR team. This role supports the day-to-day operations of the department through executive calendar management, meeting coordination, correspondence, document preparation and routing, recordkeeping, and administrative follow-up. The individual must be highly organized, proactive, dependable, and able to anticipate needs, manage multiple priorities, and maintain confidentiality in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to PERMA FAIR leadership and department staff.
• Manage and prioritize incoming administrative requests for leadership, identifying matters requiring immediate attention and appropriately routing routine matters.
• Maintain leadership calendars with attention to priorities, adequate preparation time, travel requirements, and scheduling conflicts.
• Schedule and coordinate internal and external meetings, leadership meetings, department events, and client/vendor visits, including invitations, attendee coordination, room r