administrative assistant - generic (m/f) - 1 job

Our Client is a prestigious international company operating in the Oil & Gas sector.

FUNCTION
Reporting to the Manager, the main activities of the job holder are to: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; to follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.; composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; to attach appropriate files to incoming correspondence requiring replies; to set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; to assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; to handle stock records, requisition orders and follow up accordingly in SAP; actively participate and follow up on the organization of all required events; to participate in HSE reporting as required; to carry out any other duties that may be assigned to him/her by the line manager; to assist to gather and validates ‘lessons learnt’ from all project team and provides feedback; to keep informed the project management team of matters related to the office spaces; to liaise with other secretaries for ensuring who