executive assistant (m/f) - 01 job

Descrição

Our Client is a multinational company operating in the energy sector.

FUNCTION

The main activities of the position are to provide high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives; act as the main point of contact between senior management, employees, clients, external partners and stakeholders; liaise with headquarters regarding correspondence, travel arrangements and meeting schedules; coordinate and manage complex executive agendas; independently coordinate confidential meetings with government authorities and senior public officials, ensuring appropriate follow-up on required deliverables; plan and coordinate executive travel arrangements and detailed itineraries, including preparing sponsorship letters and obtaining the necessary government authorisations for corporate aircraft operations; negotiate and organise conference facilities, catering services and hotel accommodation for executive visitors, including reviewing and approving invoices for payment; prioritise incoming information and ensure its timely and accurate communication to the Country Chair; ensure that HSE communications are displayed across all office locations; oversee and coordinate the performance of administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities; independently assess incoming correspondence and r