Office Coordinator (Part-Time)

The Workplace Services Coordinator is responsible for delivering outstanding service-oriented support to our Madrid office. You will have a varied remit working across a number of areas and in conjunction with employees, visitors and clients to ensure the efficient coordination of office operations.

Please submit your CV in English.

Office Management

• Responsible for the day-to-day operations of the Madrid office to ensure the office runs smoothly and efficiently
• First point of contact for employees, liaising with IT, Finance, HR and other internal teams as required
• Act as the key point of contact for office-related vendors, maintaining all relevant documentation and processing payments when required, ensuring adherence to Finance processes
• Create and manage a positive working relationship with the building management team, promptly addressing any issues to ensure a comfortable working environment
• Monitor and manage access cards for employees, in line with building policies
• Work with ETS (IT) to ensure laptops, desk equipment and mobile phones are working effectively
• Support the onboarding of new starters, assist with leavers and movers including office set-up and orientation
• Support lease management for the office, tracking key deadlines and connecting all decision makers
• Work closely with our third-party Health and Safety service