Project Operations Intern

Project Operations handles all project administration for our consultancy practices and directly impacts our firm's financial health through efficient and swift invoice management. Our focus is on minimizing the administrative burden on project managers and accelerating the cash collection process, all while driving operational efficiency.

We are seeking an organized and detail-oriented intern to support our Project Operations team with project administration and billing. This role is designed for someone who wants to gain hands-on experience in consultancy operations while developing practical skills in data accuracy, documentation, and financial process support.

Key responsibilities

• Monitor and manage the shared inbox for the practice area, handling emails from project managers and stakeholders; answer or escalate requests as appropriate.
• Execute project setup requests in D365 by closing the sales lead as “won” and entering all required project details.
• Receive subcontractor invoices and raise purchase orders in D365, ensuring they are correctly recorded against the project.
• Monitor work-in-progress (WIP) daily using the WIP tracker, identify aging or blocked items, and add comments in the tracker.
• Execute the full invoicing cycle: generate proformas, prepare invoice details (consultant rates, narratives, expenses), apply correct VAT and payment terms, coordinate PM approvals, and issue client invoices