Administrative Specialist

The Administrative Specialist is a part-time, 100% in-office role supporting daily operational and administrative activities. The role is responsible for processing departmental mail, reviewing and notarizing documents, maintaining office organization, and completing local errands as needed.

This position requires strong attention to detail, reliability, and the ability to independently manage both process-oriented office tasks and local administrative duties.

Key Responsibilities

• Open, sort, and process incoming departmental mail.
• Review forms and documents for completeness and accuracy.
• Scan received documents and notify appropriate internal teams for record updates.
• Prepare, package, and send outgoing mail.
• Notarize forms and documents as needed.
• Serve as the company's professional on-site presence.
• Maintain general office organization and tidiness.
• Retrieve mail from the company's PO Box weekly.
• Complete local errands, including obtaining money orders from banks or post offices.
• Support additional administrative and office tasks as needed.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Strong attention to detail, organization, and accuracy.
• Strong written and verbal communication skills.
• Able to work independently and manage multiple tasks.
• Comfortable navigating mu