Administrative Specialist (Part-Time)

The Part-Time Administrative Specialist is a 100% in-office role responsible for executing key operational and administrative functions for the Operations team. This position provides critical support by processing all departmental mail, reviewing forms for accuracy, notarizing documents, and ensuring the smooth execution of daily office tasks. The assistant also serves as the company's central on-site presence, handling local errands such as PO Box pickups and procuring money orders as needed. This role requires strong attention to detail and reliability to balance process-oriented responsibilities with independent, on-site duties.

Requirements

Operational Mail Processing

• Opening, sorting, and processing all incoming mail for the Operations department;
• Carefully reviewing all received forms (e.g., release forms) for completeness and accuracy (signatures, all fields filled, etc.);
• Scanning and digitally notifying the appropriate internal teams when forms are received and available for record updates;
• Preparing, packaging, and sending all outgoing mail
  

Administrative & Notary Support

• Notarizing forms and documents as needed for business operations;
• Serving as the professional, in-office presence for the company;
• Maintaining general office tidiness and organization
  

Local Errands & Logistics

• Traveling to the company's PO Box once