Bookkeeper (QuickBooks Online)

Role Summary

We are looking for a full-time, fully remote Bookkeeper to join an in-house finance team and own the day-to-day accounting work in QuickBooks Online. You will keep the books accurate and current, manage payables and receivables, process payroll, and respond to vendor questions promptly and professionally.

This role suits someone with hands-on bookkeeping experience who is equally comfortable handling vendor communication and reconciling accounts. You will support the monthly close, prepare regular reports on cash and balances owed, and organize records for external accountants and auditors when needed.

Key Responsibilities

• Enter and categorize transactions in QuickBooks Online and keep the books accurate and up to date
• Reconcile bank and credit card accounts, and flag and resolve discrepancies
• Process and track vendor bills and payments, keeping payment schedules organized so vendors are paid on time
• Prepare and send invoices, track open balances, and follow up on late payments
• Process payroll for employees and contractors, track contractor payments, and answer pay-related questions
• Track costs and payments by project or order
• Respond to vendor emails about payment status promptly and professionally, and keep vendor records and contact details current
• Prepare weekly and monthly reports on amounts owed to vendors, amounts owed by