Senior Parts Coordinator

The role of a Parts coordinator is to efficiently process and manage parts for the collision facility. Parts are a main artery of a collision facility, which is an integral part of the operation and performance. The parts coordinator must have a sense of urgency and an attention to detail. The parts coordinator assists with parts from start to finish.

Requirements

• Assist Estimator with parts sourcing for claims. (Part pricing, availability, confirmations, finding vendors)
• Receive parts orders from various vendors, confirm parts billed are in hand and accounted for.
• Sign for order with vendor.
• Check parts for shipping damage.
• Minimize parts delays by capturing mistakes. Mirror match parts to dissembled parts or photos in management system for accuracy. (proper options, finish, correct side of vehicle, quantity)
• Receive parts on hand immediately in management system upon arrival, scan invoice into management system, and process invoice for payment as per shop payables policy.
• Enter PPC’S – Part price changes – make team aware for supplement.
• Organize parts and track for easy location, store parts safely to avoid loss or damage. Label with RO Information.
• Monitor the RO parts order.
• If parts order is not 100% fulfilled – work with estimator and other team members to get updated ETAS daily on items, (higher focus on repairs that are WIP, or non-drive claims)
• Pro