AP - Personal Assistant | Remote South Africa

We are seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative support, including diary and email management, billing, invoicing, and basic financial administration.

The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling correspondence, preparing invoices, maintaining financial records, and supporting the smooth and efficient operation of the business.

The ideal candidate will have excellent organisational and communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

1. Diary and Email Management

• Manage calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas where required, and ensure appointments are scheduled efficiently.
• Monitor and manage incoming emails, prioritise correspondence, and draft or respond to routine communications.
• Follow up on outstanding emails, action items, and pending requests.
• Arrange travel, accommodation, and other logistical requirements when necessary.
• Maintain an organised schedule and proactively identify and resolve scheduling conflicts.

2. Billing and Invoicing

• Prepare, issue, and distribute invoices accurately and within agreed timelines.
• Verify billing informat