Accounts Payable (AP) Specialist

The Role

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to support our U.S. operations. This role will be responsible for managing end-to-end accounts payable processes, purchase order workflows, expense reporting, and vendor compliance.

The ideal candidate is proactive, systems-savvy, and capable of managing high-volume transactions with accuracy and efficiency. You will play a key role in maintaining strong financial controls, ensuring timely payments, and supporting overall accounting operations.

Key Responsibilities:

Purchase Orders

•Review purchase order (PO) requests for completeness and accuracy
•Convert approved PO requests into purchase orders and invoices
•Ensure proper documentation and alignment with company policies

Accounts Payable
•Set up ACH batches in Intacct
•Process ACH payments through the bank
•Manage and monitor the shared “Accounts” email inbox
•Process vendor invoices accurately and timely in Intacct
•Post recurring bills and ensure proper coding
•Handle credit card transaction processing and reconciliation
•Perform W-9 verification via IRS website
•Prepare and post AP-related journal entries
•Support annual 1099 preparation and reporting

Expense Reporting (Brex)
•Set up and maintain Brex user accounts
•Review and validate Brex credit card charge