Account Receivables Specialist

Key Responsibilities

• Receive and accurately record incoming payments through various payment methods, ensuring all payment backup and supporting documentation is properly maintained.
• Reconcile CAD and USD bank accounts and high-volume credit card/payment transactions on a daily basis.
• Reconcile supplier payments, bank deposits, and other accounts receivable activity.
• Work with suppliers and internal sales teams to investigate and resolve payment and receipt discrepancies.
• Perform variance analysis and make corrections to bookings when necessary.
• Monitor outstanding commissions and follow up on discrepancies or unpaid amounts.
• Occasionally communicate with suppliers regarding outstanding commissions or payment discrepancies. Collections are expected to represent approximately 5% of the overall role.
• Assist the sales team with requests such as customer receipt confirmations and supplier payment confirmations.
• Prepare monthly reports and receivables updates for management.
• Assist with general financial management and analysis.
• Maintain accurate and up-to-date vendor and supplier contact information.
• Communicate discrepancies and unresolved issues to management.
• Support the company in improving financial processes, transactions, and systems.
• Perform other duties and projects as assigned by management.

Systems & Technology

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