Real Estate Executive Virtual Assistant

Key Responsibilities

Executive & Administrative Support

• Manage the agent's calendar, scheduling, and day-to-day administrative tasks.
• Organize priorities, follow up on outstanding action items, and ensure deadlines are met.
• Turn voice notes, text messages, emails, and screenshots into organized tasks, reminders, and client communications.
• Help manage incoming calls, return calls, gather information, and escalate important items to the agent.
• Maintain organized workflows and continuously look for opportunities to improve efficiency.

Client & Listing Management

• Provide regular updates to sellers regarding listing activity, marketing efforts, showing activity, and next steps.
• Follow up with buyer's agents after property showings to collect feedback and communicate updates to sellers.
• Respond promptly to client inquiries via email, phone, Instagram, Facebook, and other communication channels.
• Deliver professional, friendly, and timely communication with clients, agents, vendors, and other partners.

Lead & CRM Management

• Manage and follow up with new and existing leads to ensure consistent communication.
• Maintain accurate client records and activity within Lofty CRM (or similar platforms).
• Track leads, clients, vendors, and outstanding tasks to ensure nothing is overlooked.
• Assist with client nurturing and rela