Vendor Management Administrator - Student role

Company Description

Medicine moves forward here. So will you.

Clinical trials, safety studies, and audits make safe and innovative pharmaceutical-led care possible. As part of Ergomed Group, you help patients benefit so they experience more of life’s meaningful moments. Biopharmaceutical companies are our clients. Patients are our purpose.

Ergomed Group brings together Ergomed CRO, PrimeVigilance, Prudentia, and ADAMAS Consulting to help biopharmaceutical companies develop, deliver and safeguard therapies in oncology, rare disease and other complex areas of medicine. Across the Group, our teams turn the signals that clinical trials, safety systems and quality data generate into insight that helps bring safer treatments to patients around the world.

The science and analysis that guides our work is demanding. And this is where we excel. What defines us, though, is how we work together. Across countries, cultures and time zones, we bring kindness, curiosity and a shared sense of purpose to work that genuinely matters. Ideas are welcome here. Growth is expected. And every person has room to make a real difference to patients' lives.

Whether you are early in your career or bringing decades of experience, we want you to feel valued for what you do and for who you are. If that sounds like the place you have been looking for, we would love to hear from you.

Job Description

We are seeking a detail-oriented and organized Vendor Management Administrator, with student status to join our team in Zagreb, Croatia. In this entry-level student position, you will support our vendor management operations by maintaining accurate records, coordinating with suppliers, and ensuring smooth administrative processes. This role offers an excellent opportunity for a student to gain practical experience in vendor relations and administrative management while contributing to our organization's success.

• Support vendor management team in gathering vendor information on services
• Support vendor management team with drafting of new vendor agreements on corporate templates
• Support operational team on execution and filing of vendor contracts
• Ensuring contracts are tracked and reported
• Maintenance of salesforce; tracking vendor information, capabilities, contracts, vendor opportunities and assessments
• Upload of historic key (active) vendor contracts onto salesforce
• Ensure tracking, measuring and reporting of vendor performance
• Support the vendor management team with general administrative duties as needed

Qualifications

• Strong organizational and time management skills
• Proficiency with Microsoft Excel and basic spreadsheet functions
• Excellent written and verbal communication abilities
• Attention to detail and accuracy in data entry and record keeping
• Ability to manage multiple tasks efficiently and meet deadlines
• Professional demeanor and customer service orientation
• Previous administrative or customer service experience (preferred)
• Familiarity with vendor management software or database systems (preferred)
• Problem-solving mindset and willingness to learn
• Ability to work collaboratively with team members

Additional Information

When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting.

We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here.

• Quality: we hold ourselves to the standard patients deserve.
• Integrity and trust: we do the right thing, especially when it is hard.
• Drive and passion: we care about the outcome, because someone is waiting on it.
• Agility and responsiveness: we move quickly, because patients cannot wait.
• Belonging: everyone is welcome, and every voice counts.
• Collaborative partnerships: we go further by going together.

We look forward to welcoming your application.