Executive Assistant

POSITION SUMMARY

The Executive Coordinator provides administrative, scheduling, travel, and event-planning support primarily to the President and COO, while also assisting other members of the senior leadership team as needed. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. A strong background in corporate events, meeting planning, and group travel coordination is essential.

KEY RESPONSIBILITIES

Executive Support and Calendar Management

• Manage complex executive calendars, including internal and external meetings across multiple schedules and time zones.
• Coordinate meeting requests, resolve scheduling conflicts, and ensure time is aligned with executive priorities.
• Anticipate scheduling needs and communicate changes clearly to attendees and stakeholders.
• Coordinate recurring leadership, divisional, and company meetings.
• Maintain discretion when handling confidential or sensitive information.

Travel Coordination

• Book and manage executive travel, including flights, hotels, ground transportation, and detailed itineraries.
• Coordinate group travel and accommodations for quarterly team events, leadership meetings, and company offsites.
• Monitor travel plans and respond to last-minute changes, cancellations, and other disruptions.