Executive Assistant & Office Operations Coordinator

Job Summary

The Executive Administrative Assistant & Office Operations Coordinator position serves as a trusted partner to executive leadership, providing high-level administrative support to ensure priorities, schedules, and activities are managed effectively. This role proactively anticipates the needs of the Executive and their Senior Leadership Team (SLT), managing calendars, communications, and daily operations with a high degree of professionalism and discretion.

This role also oversees daily operations of the NY office.

This position reports to the Manager, Executive Administrative Assistant within Workplace Services.

This role requires an in-office schedule Monday–Thursday, 8:30 AM–5:00 PM with a 30 min mandatory unpaid lunch break, and remote work permitted on Friday, unless needed in person.

Duties & Responsibilities

• Executive Support & Prioritization: Manage and organize the Executive’s daily and weekly activities, including calendar and email inbox management. Prioritize tasks, communications, and follow-ups to ensure alignment with business needs. Anticipate executive needs and proactively adjust priorities to address changing demands. Manage sensitive and confidential information with a high level of professionalism and