Office Administration & Facilities Management

Job Responsibilities

Office Administration & Facilities Management
- Conduct office procurement to ensure sufficient supplies in the pantry.
- Take inventory of stationery and place purchase orders as needed.
- Liaise with contractors and building management to coordinate office repairs, maintenance, and daily upkeep.
- Coordinate cleaners to arrange cleaning schedules and various administrative support tasks.
- File office ledgers, supplier contact information, and all administrative documents.
- Manage courier collection, delivery, and shipments on demand.
- Oversee meeting room arrangement and general office logistics support.
- Administer staff access cards, including new card applications and replacements.
- Coordinate with external vendors for access cards, staff ID badges, and ad-hoc printing requests.
- Manage staff parking allocation, update parking assignments, and changes in the system to guarantee data accuracy.
- Ensure smooth daily operation of the Dubai office; escalate emergent issues in a timely manner.

Finance, Budget & Vendor Management
- Process payments for rent, utilities, service providers, and suppliers.
- Track office budgets and control expenditures to keep costs within approved limits.
- Review, record, and file invoices to ensure timely submission and payment.
- Engage external suppliers and service providers in accordance with business requirements.

Employee Support &