Purchaser cum Admin

Location: Auckland

Key Responsibilities

Purchasing
- Source and purchase construction materials, equipment, supplies, and services according to project requirements.
- Request quotations, compare pricing, and negotiate for the best terms.
- Create and manage Purchase Orders (POs) and track delivery schedules.
- Maintain and update supplier databases, price lists, and purchasing records.
- Monitor inventory levels and ensure stock availability.
- Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.
- Coordinate with the Quote Team for cost control.
- Support cost-control initiatives by reviewing and improving purchasing processes.
- Build and maintain strong relationships with suppliers.
- Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
- Coordinate with the Finance team to ensure accurate and timely supplier payments.
- Handle supplier statements and resolve invoice discrepancies.

Accounts Receivable (AR) Support
- Issue deposit and progress claim invoices to clients.
- Update invoice records and track payment receiving status.

Administration
- Provide daily administrative support to the office and management team.
- Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
- Prepare monthly and annual reports, summaries, and documentation for management review.
- Maintain and organize of