Administrative Assistant

The Nursing Education Unit Administrative Assistant provides essential administrative and operational support to the nursing program. This role ensures smooth workflow for faculty, students, and leadership by managing communication, maintaining records, and assisting with academic and clinical operations. The Administrative Assistant upholds confidentiality, accuracy, and efficiency in all responsibilities while supporting the mission and goals of the nursing education unit.

ACCOUNTABILITIES / RESPONSIBILITIES:   

• Assist the Dean, Director of Nursing (DON), Associate Directors, and faculty with daily administrative tasks.
• Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials.
• Assist with general office duties such as filing, scanning, and photocopying.
• Maintain organized and up-to-date student files, academic records, and clinical documentation.
• Enter and update information in the learning management system (e.g., Canvas) and student information systems.
• Track submission of required documents, including immunizations and certifications.
• Prepare course materials, handouts, and documents required for instruction.
• Assist with classroom, laboratory, and skills lab scheduling and logistics.
• Support faculty in communications, resource preparation, and administrative coordination.
• Serve as a primary point of c