Conference Center Coordinator
Summary:
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
Based in New York, the Conference Center Coordinator is responsible for managing reservations and resolving conflicts for our Conference Center consisting of nearly 20 conference rooms across two floors, and an additional 20 conference rooms across 9 floors. The Conference Center Coordinator plays an integral role in the execution of a concierge-level experience for our clients and guests.
This role reports to the Director of Administration and requires on-site attendance Monday-Friday 9:00 AM to 6:00 PM, with overtime as needed.
Responsibilities include:
- Booking and managing conference room reservations in the firm's reservation system, including meetings, audio/video conferences, and special events.
- Monitoring utilization, resolving conflicts, and adjusting or prioritizing bookings to accommodate business and client needs.
- Preparing and resetting conference rooms between bookings, ensuring rooms are clean, organized, stocked wi
