Accounts Payable/Accounts Receivable Specialist

Position Overview

The AP/AR Specialist is responsible for managing day-to-day accounts payable and accounts receivable activities, ensuring accurate invoice processing, timely customer billing, proper payment application, and accurate financial records.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices and verify supporting documentation for accuracy and completeness.
• Match invoices with purchase orders and receiving documents, as applicable.
• Review GL coding and enter invoices into the accounting system.
• Coordinate and prepare vendor payments according to established payment terms.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding invoices.
• Respond to vendor inquiries and maintain organized AP records.

Accounts Receivable (AR)

• Prepare and issue daily customer invoices accurately and on time.
• Apply customer payments and match receipts against outstanding invoices.
• Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
• Monitor AR aging and follow up on overdue balances to support timely collections.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Maintain accurate customer billing and payment records.
• Prepare AR aging reports and support month-end clo