Accounts Payable Lead
Who we are
Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.
As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.
We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.
The role
The day-to-day
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Lead, support, and develop the multi-location Accounts Payable team, creating an environment where people are enabled to do their best work and grow professionally
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Own the end-to-end incoming invoice workflow — from data entry and verification through to approval and payment — ensuring accuracy, timeliness, and compliance with internal controls at every stage
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Take a central role in the implementation and configuration of Helsing's new AP Workflow Management System, shaping how the function operates for years to come
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Plan, execute, and approve regular national and international payment runs in line with cash discount deadlines, liquidity targets, and treasury requirements
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Maintain oversight of vendor master data quality and serve as the escalation point for complex queries from suppliers and internal stakeholders, resolving issues with clarity and professionalism
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Deliver all accounts payable closing activities for month-end and year-end, including account reconciliation, provisions, and accruals — to the timelines required by the wider Finance team
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Identify and implement process improvements across the P2P and expense management cycle, with a particular focus on automation (e.g. OCR recognition) and eliminating paper-based workflows
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Ensure consistent adherence to internal compliance frameworks (e.g. four-eyes principle, approval matrix) and applicable VAT regulations across all AP activity
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Support the build-out of a location-independent service and admin team, contributing to the design of scalable operating models and shared service structures
You should apply if you
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Have substantive experience in an Accounts Payable function and have taken on people or functional leadership responsibility — with a track record of developing teams and improving performance
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Have deep, practical knowledge of the end-to-end Procure-to-Pay process, including expense management, and c