On-site Admin (Part-time)

PLEASE NOTE THIS IS A PART-TIME POSITION.

Position Overview
We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day office and administrative operations. This role plays a key part in ensuring smooth internal workflows, maintaining organized records, and providing consistent support to leadership, team members, and external stakeholders. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide daily administrative support to managers and team members
• Maintain and update internal records, files, and documentation systems
• Prepare reports, correspondence, and meeting materials
• Coordinate travel arrangements, meetings, and calendars as needed
• Monitor shared inboxes and route communications appropriately
• Manage incoming and outgoing mail, including sorting and processing
• Assist with preparation of annual reports and related documentation
• Track administrative tasks and help manage workflow backlogs
• Support general office organization and supply management
• Maintain professional communication with internal teams, leadership, board members, clients, or homeowners (as applicable)
• Take on additional administrative duties as assigned

Requirements

Qualifications & Experience

• 2+ y