FACTORY COORDINATOR

Company Description

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

Job Description

1. Service Purchases & Contracting Processes

In its perimeter, the Job holder manage Service Purchases & Contracting processes activities linked to TAS services both for Expats and Local requirements. The job holder manages Contract establishment processes.

• Manage C&P Contract activities in cooperation with the Partner entities.

• Ensure the well application of TE internal C&P and UCPP procedures and associated processes, the local constraints, and the eventual « synergy » action plans defined by the Affiliate.

• Manage Contracts process with his/her team: receive requests or scope from requesting entities, organize call for tender, evaluate offers along with requesting entities, lead negotiations and supervise establishment of C&P administrative & contractual documents.

• Define, adopt and monitor adapted governance and strategies (by TGP categories, etc.).

• Validate / ensure validation of all the contractual documents & formal letters issued by contracts and purchasing entity.

• Organize and manage contracts committee presentations preparation.

• Lead the drive on cost optimization and reduction through usage of market intelligence information, suppliers’ qualifications & evaluations, cost models, target prices, etc.

• Participate/lead complex negotiations during award/management stages of Contracts / Service purchase Orders.

• Ensure the respect of internal and external thresholds of validations for Strategy, RTA and internal and external engagements (DOA).

• Contract management after signature (potential claims follow-up, extension, renewal strategy implementation, budget consumption monitoring, SRM with Suppliers).

• Ensure SAP PO/SO timely Creation.

• Development of Local and International Suppliers Panel.

• Preparing and maintaining Contractual Templates adapted as per applicable local terms and conditions.

• Ensure auditable electronic and physical archiving as per internal C&P as well as UCPP requirements.

• Define and monitor KPIs to ensure improvement of efficiencies.

2. Duet/Triplet Management

The job holder supports Duet/Triplet Management.

• Ensure organization of Duet/Triplet meetings with partner entities and technical managers.

• Assist the Technical entities for all contractual activities.

• Participate in anticipation of the needs of Technical entities through the creation of the procurement planning.

• Leading Master Procurement Plan (MPP) preparation and update with contribution of Partner Entities.

3. Team Management

The job holder has Team Management responsibility.

• Coordinate the workload within his/her team.

• Ensure competencies management of his/her team for the realization of Contracts and all activities related to C&P activities.

• Participate in the job specification, competence assessment & recruitment processes for personnel.

• Ensure the communication of good practices and lessons learned on C&P matters.

4. Compliance Management

The Job holder manages Compliance of the product line activities.

• Verify that company’s Contractual / Purchasing Policies / applicable laws are adhered to, especially related to ethic & transparency.

• Ensure the application and respect of the procedures in the tender process.

• Ensure the application of Terms and Conditions, especially for complex, high value, high risk services.

5. H3SE Compliance

The Job holder adheres to the H3SE rules.

• Set a personal example in adherence to COMPANY rules and procedures.

• Raise awareness and provide guidance in directing employees under their supervision with regard to the execution of the H3SE rules, both for Company Staff and suppliers without detracting from Contractor's legal obligations.

• Ensure that H3SE clauses are implemented in C&P documents and H3SE performance is followed up systematically.

• Notify relevant staff on accidents, incidents and near-misses and initiating corrective actions.

Qualifications

C&P Technical and Managerial / Behavioral Competencies

C&P Technical Competencies (as per GM-GR-ACH-006)

• Procurement Strategy Development: INTERMEDIATE

• Market Intelligence: INTERMEDIATE

• Procurement Sourcing: INTERMEDIATE

• SAP Management: INTERMEDIATE

• Contractual / Legal Environment: ADVANCED

• Supplier Relationship Management: INTERMEDIATE

• Contract Management: ADVANCED

• Supply Management / Optimization: INTERMEDIATE

• Transit Operations: FUNDAMENTALS

• Stock Management: FUNDAMENTALS

Managerial / Behavioral Competencies

• Result Oriented: ADVANCED

• Managerial Courage: INTERMEDIATE

• Team Development: ADVANCED

• Customer Focus: ADVANCED

• Interpersonal Effectiveness: ADVANCED

Qualification and Background

• Diploma: BAC+5 or recognized/certified experience equivalence.

• Professional Experience: +12 years in the oil and gas industry. Minimum 9 years of exposure to Contracts.

• Personal Abilities: Advanced Management, Advanced Human Relations, Problem Solving and Planning / organizing / coordinating / controlling.

• Language: English (required) & French / Arabic (Nice to have).

Additional Information

Place of work (City & country ) :France with possible rotation to Basra

Working Schedule : Resident 5 days per working week

Duration of the mission : 12 months + extendable