Bid Management Associate
About IRIS
IRIS Software Group is one of the UK's largest privately held software companies, trusted by 100,000+ businesses, schools and accountancy firms to keep their operations running. Our software pays 1 in 6 UK employees, supports over 12,000 schools, and is relied on by 91 of the top 100 UK accountancy firms.
We're a Great Place to Work® certified employer, recognised for our commitment to well-being, inclusion and development - and we're growing fast.
If you're a highly organised communicator who enjoys bringing people, information and deadlines together, this is an opportunity to build broad bid-management experience at IRIS Software Group. As Bid Management Associate, you will support formal bid responses from opportunity identification through to content, portals and RFP systems.
Why This Role Matters
The Bid Management Associate is a key contributor to smooth bid operations and high-quality outcomes. You will help identify and document new opportunities, support ongoing bid responses, manage bid portals and maintain the RFP response tool. You will also help the wider business follow consistent, efficient bid-management processes and best practice.
About the Team You'll Join
You will be part of a tight-knit Bid Management team that collectively champions best practice and quality in formal bid responses. The work is highly collaborative, bringing together colleagues across sales, pre-sales, legal, product and professional services to gather the right input within required timeframes.
What You'll Be Doing
· Identify, monitor and communicate potential bid opportunities to the team.
· Manage the bid team's inbox, including bid-support requests, portal messages, clarifications, demonstration requests, follow-ups and new opportunities from customers.
· Customise templates and documents to align with customer criteria, and support Bid Managers with proofreading and formatting.
· Coordinate bid input from sales, pre-sales, legal, product and professional services within specified timeframes.
· Maintain and update the bid content library with new, refreshed and expanded content from recent bids.
· Maintain and optimise the RFP response tool, its company information and user accounts.
· Support portal management and educate the wider business on Bid Management processes and best practice.
What We're Looking For
You do not need a listed formal qualification for this role. What matters in the approved role profile is strong organisation, communication and attention to detail, together with confidence using Microsoft Office.
· High competence with Microsoft Word, Outlook, PowerPoint and Excel.
· Strong written and verbal communication skills.
· Exceptional organisation and project-management ability, with sharp attention to detail and analytical thinking.
· The ability to multitask, prioritise and deliver quality work under pressure and challenging deadlines.
· A self-motivated, adaptable approach and the ability to work effectively both independently and as part of a team.
· Effective problem-solving and clear, concise communication.
Why Join Us?
IRIS Software Group provides mission-critical software and services to organisations across accountancy, education and business. In this role, you will gain exposure to the full bid process and formal procurement while working with stakeholders across multiple business functions. It is a practical opportunity to build commercial knowledge, strengthen bid-management capability and contribute directly to high-quality customer responses.
What Can You Expect From Our Application Process?
We like to keep things simple, transparent and fair:
1. Apply Online
Upload your CV and tell us why this opportunity interests you and why you feel you'd be a good fit.
2. Initial Conversation (plus Online Assessments)
You'll complete two online assessments (unless completed within the last 12 months), followed by an informal conversation with one of our Talent Acquisition Partners.
· CCAT - a 15-minute timed assessment. We recommend a quiet space with pen and paper.
· EPP - an untimed assessment you can complete at your own pace.
3. 1st Stage Interview
4. Final Stage Interview (if applicable)
Why You’ll Love Working Here
Impact: Your work will influence millions globally.
Growth: Continuous learning and career development opportunities.
Belonging: A culture that celebrates diversity and empowers every individual.
Ready to Apply?
Click Apply - we’re excited to learn about your unique perspective and experience. If you need adjustments during the process, let us know. We’re committed to making this opportunity accessible to everyone.
What to expect from our hiring process
Our process is designed to be fair, transparent and straightforward. Stages vary depending on the role — more senior positions may involve additional steps, and some areas include role-specific assessments such as a technical test or case study — but typically you can expect:
Application review — we assess your experience and potential
Initial call — a short conversation to learn about you and share more about the role
Skills assessment — tailored to the position, e.g. case study, coding challenge or portfolio review
Final interview — meet the team and explore how you'll make an IMPACT at IRIS
We'll always walk you through the specific stages at the start of the process so you can prepare with confidence.
If you need any adjustments or accommodations during the process, let us know, we’re committed to making this experience accessible for everyone.
