Admin Assistant

KEY RESPONSIBILITIES

●     Administrative Support and Task Management: Provide day-to-day administrative support to managers and staff across the company. Manage a varied, shifting workload, prioritize requests from multiple people, and proactively resolve scheduling conflicts, logistical challenges, and documentation gaps.

●     Calendar Management and Scheduling: Manage and coordinate calendars, appointments, meetings, and deadlines. Schedule internal and external meetings, send invites and reminders, and keep calendars accurate and up to date. Coordinate travel arrangements when needed.

●     Communication and Correspondence: Communicate clearly and professionally in English, verbally and in writing, with employees, clients, vendors, consultants, and other stakeholders. Draft, proofread, and manage emails, letters, and other correspondence, and monitor shared inboxes as assigned.

●     Presentations and Document Preparation: Create and format PowerPoint presentations, reports, agendas, notices, spreadsheets, and meeting materials. Take meeting minutes, track follow-up action items, and create, distribute, organize, and file electronic documents.

●     Contracts and Business Documentation: Assist with organizing, tracking, and