US Payroll Manager

KEY RESPONSIBILITIES

● Payroll Leadership and Ownership: Own end-to-end delivery of all 10 company payrolls. Assign and balance the payroll portfolio across the team, set the payroll calendar, and act as final reviewer before submission. Process payrolls directly when volume, complexity, or coverage requires.

● Team Management: Supervise, coach, and review the work of the payroll administrator and any future payroll staff. Set work standards, conduct quality reviews, provide backup coverage, and support onboarding and training of new team members.

● Approval Workflow and Controls: Enforce the established approval workflow: local branches approve time, payroll processes and validates the payroll, local contacts review and approve the payroll ledger, and payroll submits the approved payroll. Design and maintain review checklists, segregation of duties, variance thresholds, and audit trails.

● Payroll Review and Reconciliation: Oversee review of employee changes, time records, earnings, deductions, benefits, garnishments, and adjustments. Own pre- and post-payroll reconciliations, payroll-to-GL reconciliation, and resolution of escalated discrepancies. Page 1 U.S. Payroll Manager | Job Description

● Multi-State Tax Compliance: Serve as the subject-matter expert for federal, state, and local payroll taxes across 19+ states, including reciprocity, multi-state withholding, local taxes, and SUI. Manage the relationship with the outsourced payrol