Document Controller - CITY AM

The Document Controller is responsible for the receipt, registration, distribution, filing, tracking, retrieval, and archiving of project and corporate documents. The role ensures that all documentation is maintained in accordance with company procedures, quality standards, and contractual requirements.

Key Responsibilities

Document Management

• Control and maintain project documentation in accordance with company standards and procedures.
• Receive, register, categorize, distribute, and archive incoming and outgoing documents.
• Maintain document numbering, revision control, and approval workflows.
• Ensure all documents are accurately logged in the Document Management System (DMS).
• Monitor document submissions, approvals, and overdue actions.

Records & Compliance

• Maintain up-to-date records of all project correspondence, drawings, specifications, reports, and other controlled documents.
• Ensure compliance with document control processes, ISO standards, and client requirements.
• Perform regular audits to verify document accuracy and completeness.
• Protect confidential information and ensure proper access controls.

Coordination & Reporting

• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and revisions.
• Generate document statu