Account Specialist (Property Management / HOA)

Job Summary

KDCI Outsourcing is seeking an experienced Account Specialist with a background in Property Management, Community Management, or Homeowners Association (HOA) Management. This role supports the day-to-day client, financial, and administrative operations of assigned accounts, including vendor coordination, invoice processing, financial review, collections, documentation, and client support. The ideal candidate communicates effectively with clients, homeowners, board members, vendors, property managers, and internal teams, and is organized, proactive, and able to work independently in a fast-paced environment.

Key Responsibilities

• Support the day-to-day operations of assigned property management portfolios or HOA accounts.

• Communicate professionally with clients, homeowners, board members, vendors, property managers, and internal teams.

• Handle and coordinate client inquiries, requests, and account-related concerns.

• Review ledgers, financial statements, billing records, and supporting documents for accuracy and completeness.

• Assist with accounts payable, vendor invoice processing, and monthly payment monitoring.

• Review invoices for duplicate charges, incorrect amounts, missing information, or other discrepancies.

• Support the setup and maintenance of vendor accounts.

• Collect and monitor vendor requir