Legal Operations Specialist
Job Summary
KDCI Outsourcing is seeking a Legal Operations Specialist to manage the intake, classification, tracking, and organization of legal requests and contract-related data. This is an operational and data-focused role requiring strong data accuracy, stakeholder coordination, and high-volume request management. Contract review, negotiation, legal analysis, and independent legal decision-making are not part of this role.
Key Responsibilities
Monitor the Legal team's intake mailbox and log new requests promptly and accurately.
Review incoming requests for completeness and follow up with requestors regarding missing information.
Capture and classify key details, including requestor, counterparty, contract type, contracting entity, deadline, and purpose.
Identify urgent, incomplete, or conflicting requests and escalate them according to established procedures.
Route requests to the appropriate Legal team member based on assignment rules.
Maintain visibility of request status, team workload, deadlines, and outstanding matters.
Create and maintain accurate Legal request records in Smartsheet.
Maintain standardized classifications, including contract family, type, counterparty category, entity, and status.
Support Smartsheet dropdowns, formulas, automations, reports, and basic workflow updates.
