Lease Administrator

The Lease Administrator maintains and administers lease records for an assigned portfolio of commercial and/or residential properties, abstracting lease terms, tracking critical dates, and supporting accurate billing, renewals, and compliance with lease agreements.

Essential Duties and Responsibilities

• Abstract key lease terms, including rent, escalations, renewal options, and critical dates, into the lease administration system.
• Maintain accurate and organized lease files, amendments, and related documentation.
• Track and monitor critical lease dates, including renewal, termination, and option deadlines, and notify stakeholders in advance.
• Prepare renewal offers and communications in a timely manner; follow up consistently to support resident/tenant retention, coordinating pre-renewal inspections with property or engineering staff as applicable.
• Support tenant/resident billing processes, including recurring rent, CAM, tax charges, and other charges based on lease terms.
• Coordinate move-in and move-out administration, including lease execution, unit or space turnover documentation, and required notices to property management, maintenance, and vendor teams.
• Respond to routine inquiries from tenants/residents, property management, and internal teams regarding lease ter