LNDS-111 Finance Operations & Reporting Officer II (Fixed-Term - 24 months)

Who we are

Luxembourg National Data Service (LNDS) is a brand of PNED G.I.E. an organisation created by the Luxembourg Government, to implement Luxembourg’s strategies in research, innovation, and digitalisation. LNDS enables value creation from secondary use of data, for public and private partners and supports the sharing and re-use of public sector data, in a trustable manner. The LNDS service portfolio includes know-how, capabilities, tools, infrastructure, and data services. Through efficient & responsible use of data and improving the secondary use of data, LNDS will support the acceleration of economic, ecological, and societal transitions.
www.lnds.lu | LNDS on LinkedIn

Purpose of the job / project

LNDS is growing, resulting in increasing financial operations complexity, expanding audit and compliance requirements, and a growing portfolio of EU-funded projects requiring structured financial reporting and coordination. 
The role is central to ensuring the organisation’s financial operations are executed accurately, documented appropriately and supported by robust financial controls.
This role serves as the primary coordinator for finance operations activities, acting as the key point of contact between LNDS, external accounting partners, project teams, auditors, suppliers, and internal stakeholders.
The role combines finance operations execution with accounting coordination, audit readiness, financial controls, and project financial reporting responsibilities, with particular focus on EU-funded project reporting.

What you will do

You will coordinate operational finance and accounting activities by:

• Acting as the primary liaison with LNDS's external accounting partner
• Coordinating monthly accounting activities and ensuring timely transmission of supporting documentation
• Coordinating accounts payable and accounts receivable processes and progressively contributing to the operational finance activities of the organization
• Coordinating invoice processing, payment preparation, and expense administration activities
• Ensuring completeness, accuracy, and traceability of finance documentation

 
You will contribute to a robust control environment by:

• Maintaining accurate and auditable financial records
• Ensuring supporting documentation is properly organised and retained
• Monitoring compliance with internal finance procedures and controls
• Supporting implementation and improvement of financial control mechanisms
• Ensuring transaction traceability and documentation quality across financial processes

 
You will support internal and external audit activities by:

• Coordinating preparation of audit documentation and supporting evidence
• Acting as a central point of coordination for audit requests
• Monitoring audit readiness and documentation completeness throughout the year
• Supporting responses to auditor information requests
• Contributing to implementation of audit recommendations and corrective actions
• Ensuring audit evidence and supporting documentation are maintained throughout the year and not only during audit periods

 
 
You will support the financial management of funded projects by:

• Coordinating the collection of financial reporting inputs from project teams
• Consolidating expenditure information across projects and reporting periods
• Supporting preparation of financial reports for EU-funded projects
• Validating the completeness and consistency of project financial data
• Monitoring project expenditures and supporting reporting quality reviews
• Coordinating preparation of financial reporting submissions for funded projects and funding bodies.

 
You will support procurement governance activities by:

• Maintaining procurement-related financial documentation
• Supporting compliance with procurement policies and funding requirements
• Assisting with procurement reporting and record maintenance
• Ensuring procurement documentation is audit-ready and appropriately archived

 
You will contribute to developing and improving finance processes by:

• Identifying opportunities to improve finance workflows, controls and reporting practices
• Contributing to the documentation and standardisation of finance procedures
• Supporting the implementation and continuous improvement of finance systems and tools
• Providing guidance to colleagues on financial documentation and reporting requirements

Who you are

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 15+ years of relevant experience across finance operations, accounting, financial reporting, audit support, project financial reporting, financial controls or related finance functions.
• Experience working with accounting processes and financial documentation
• Good understanding of financial controls, audit requirements, and reporting processes
• Proficient in Microsoft Excel and Microsoft Office tools
• Strong attention to detail and accuracy
• Excellent organisational and record-management skills
• Ability to manage multiple finance priorities simultaneously
• Strong stakeholder coordination and communication skills
• Ability to work autonomously and collaboratively across functions
• Fluency in English; French is considered an advantage