Workplace Coordinator

About the Role

The Workplace Coordinator supports the smooth day-to-day operation of the workplace, helping to deliver a safe, welcoming, efficient, and well-organised office environment. The role supports workplace services, facilities coordination, suppliers, employee experience, and office processes, working closely with internal teams and external providers.

Responsibilities:

Workplace Operations

• Support day-to-day workplace and office operations across assigned locations.
• Coordinate workplace requests, office supplies, mail, logistics, reception, catering, and employee amenities.
• Maintain workplace procedures, records, and operational documentation.
• Identify and suggest improvements to workplace processes and employee experience.
• Support office projects, events, moves, and operational changes.

Facilities & Services

• Coordinate maintenance, repairs, cleaning, and other workplace services.
• Liaise with landlords, building management, and service providers.
• Help ensure offices are safe, compliant, and well maintained.
• Monitor workplace issues and follow up to ensure timely resolution.

Suppliers & Procurement

• Coordinate with workplace suppliers and monitor service delivery.
• Support purchasing, invoice processing, and supplier administration.
• Assist with maintaining supplier records and identifying opportunities to improve service and value.

Employee Experience

• Support a positive and welcoming workplace experience.
• Respond to employee workplace requests and help resolve issues.
• Gather feedback and support initiatives that improve the office environment.

About You

The essentials:

• Experience in workplace, facilities, office administration, or a similar role.
• Strong organisational and communication skills.
• Ability to manage multiple tasks and priorities.
• Strong attention to detail and a proactive approach.
• Comfortable working with employees, suppliers, and internal stakeholders.
• Good problem-solving and customer-service skills.
• Ability to work independently while also being a strong team player.

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

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