Specialist Office & Administrative Support

Job Purpose

Provide administrative and logistics support across office services, travel and day-to-day operations, ensuring smooth and reliable support to executive and governance activities. Uphold strong organisational skills, a proactive mindset and a high level of discretion when handling sensitive information.
Support the effective running of MoonLake’s offices, including supplies, stock management and office arrangements, and coordinate travel and logistics for employees and executives as required. Work closely with the Manager EA, Office & Logistics to support Management Committee (MC) activities, ensuring continuity, coverage and seamless execution.

Major Accountabilities

• Office Services & Operational Support: Support the day-to-day running of MoonLake’s offices, including office supplies, stock management, facilities coordination and maintenance. Ensure offices are well organised, functional and compliant, and support internal office audits and checks as required.
• Logistics, Travel & Vendor Coordination: Coordinate end-to-end travel and logistics for employees, executives and guests, including flights, accommodation, ground transport and related arrangements. Liaise with external vendors and suppliers, ensuring services are delivered accurately and in line with internal processes and budgets.
• Meetings, Events & On-site Coordination