PE - Executive Assistant

Who You Are

You have worked directly as an Executive Assistant — not in a general admin role, but specifically supporting a Manager, VP, Director, or C-suite executive on a day-to-day basis. You know what it means to own someone's calendar, protect their time, anticipate their needs before they ask, and represent them professionally in every interaction. You are discreet, proactive, and organized by nature — not by instruction. You have done this for U.S.-based professionals and understand the pace, the expectations, and the communication standard that comes with it.

What You'll Be Doing

• Own and manage the executive's calendar across multiple time zones — no conflicts, no missed commitments.
• Triage inbox — flag priorities, draft responses, and ensure nothing goes unanswered.
• Prepare pre-meeting briefs, agendas, and supporting materials before every call.
• Capture action items from meetings and route follow-ups without the executive needing to chase them.
• Coordinate domestic and international travel — flights, accommodations, ground transport, and contingencies.
• Handle sensitive information with complete discretion at all times.
• Communicate professionally with senior stakeholders and external partners on behalf of the executive.
• Maintain organized documentation, SOPs, and internal records.

Requirements

• 3+ years