Coordinator, Media

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

Coordinator to EVP of Media and SVP of Integrated Marketing. Primary role is to assist in the clerical day-to-day operations of the media department and detail management for title specific media plans. Must be detail-oriented, organized and able to work as part of a team.

Essential Responsibilities

• Generate PowerPoint / Keynote presentations for internal presentations and Filmmaker meetings
• Create and edit media Excel charts for evaluation and presentation purposes
• Responsible for the collection of Integrated Marketing documents for high-level internal and filmmaker meetings
• Maintain media promotions library: compile wrap-up reels of the promotional campaign for each theatrical title
• Assist with Integrated Marketing campaign monitoring and spot checking
• Own media meeting, including gathering agenda, managing weekly attendee list, attend meeting and provide notes with follow up list

• Facilitate on the lot screening of films/footage for network partners
• Manage integrated marketing status, attend meetings and provide follow-ups
• Manage all full-team vendor meetings (linear, digital, integrated) including scheduling, post-meeting notes and key follow ups
• Provide day-to-day guidance to interns as a secondary hiring manager
• Participate in opportunistic projects, pilots and taskforces
• Administration
  • Track and organize supervisors’ calendars
  • Schedule and coordinate virtual and in-Person meetings, which includes but is not limited to:
    • Inviting appropriate parties
    • Obtaining studio lot drive-on passes
    • Reserving conference rooms and assisting in the set-up
    • Arranging for catering, where necessary
    • Taking and distributing meeting notes including capturing next steps, when requested
  • Secure IT support when needed
  • Filing and organizing documents
  • Manage expenses and travel
  • Responsible for answering phones and managing messages, during in-office work
  • Distribute and create weekly Media Memos to senior leadership

Qualifications

Basic Requirements:

• Bachelor’s degree or equivalent work experience 
• Minimum 1-year administrative experience
• Entertainment, Advertising or Marketing experience is a plus
• Proficient in MS Word, Excel and PowerPoint (Keynote is a plus)

Eligibility Requirements: 

• Interested candidates must submit a resume/CV online to be considered 
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be available to work in office a minimum of 4 days a week

Desired Characteristics:

• Prior Entertainment, Advertising or Marketing experience
• Strong math, written and communication skills
• Strong organizational, interpersonal and communications skills
• Self-Motivator with proactive attitude and detail orientation
• Adept at working in a fast-paced environment with the ability to multi-task
• Capable of building and maintaining strong work relationships and of working effectively across multiple departments

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].