Marketing Operations Specialist

Job Description:

We're looking for a Marketing Procurement & Vendor Operations Specialist to own everything vendor, contract and purchase order related across our global marketing function - and to automate as much of it as possible.

You'll work closely with marketing leads and cross functional partners in Finance, Legal & Security to make sure every vendor we work with is onboarded quickly, contracted properly and paid on time, at global scale.

Key Responsibilities

• Own vendor onboarding, from initial request through contracting to a raised purchase order, with clear SLAs agreed with each function involved.
• Automate purchase order creation wherever possible, and raise all marketing POs coded correctly to cost centre, budget and period.
• Administer and centralise all NDAs, DPAs and commercial contracts for marketing, initiating, tracking, chasing, routing for signature and filing.
• Maintain a global audit of engaged vendors.
• Work with the partnerships team to create accurate MDF request and reporting processes.
• Ensure every step and approval is documented and auditable, with the correct approver captured before any contract goes to signature.
• Ensure monthly marketing budget is captured & tracked
• Receipt in