Administrative Assistant

admin assistant

Key Responsibilities

Document Filing & Organisation: Maintain and organise digital and physical filing systems, ensuring documents are consistently named, categorised, and easy to retrieve across shared drives and MS 365 platforms.

Spreadsheet Completion: Build out, update, and maintain spreadsheets in Microsoft Excel or Google Sheets, entering data accurately and keeping records current as new information comes in.

Simple Data Analysis: Run basic analysis on existing datasets — summarising figures, spotting inconsistencies, and formatting outputs so they are easy to read and act on.

Bookkeeping Support: Record day-to-day financial transactions in QuickBooks, reconcile entries, and flag discrepancies to the appropriate team member for review.

Administrative Coordination: Support the wider team with general administrative tasks — scheduling, document preparation, inbox management, and other requests as they arise.

Required Experience & Skills

No prior professional experience required — this is an entry-level role and full onboarding support will be provided.

Comfortable working across the Microsoft 365 suite, particularly Word, Excel, and Outlook.

Exposure to QuickBooks (even self-taught or coursework-based) is a strong advantage; a willingness to learn it quickly is a must.

High attention to detail — you catch data entry errors before they become problems.

Strong written English