Billing Coordinator & Executive Virtual Assistant (Hybrid)
⏰ Shift Schedule & Work Setup:
- Eastern Timezone (Night Shift in PH)
- Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: (GreatWork Studio) ABDC Building, Sct. Rallos, cor Sct. Tuason St, Diliman, Quezon City, Metro Manila
🏢 Job Summary:
We are looking for a highly organized and detail-oriented Billing Coordinator & Executive Virtual Assistant to support both the company's billing operations and the day-to-day administrative needs of two co-owners.
This is a hybrid role with an approximately 50/50 split between billing coordination and executive/virtual assistant support. Our billing processes are largely automated through our billing and payment systems, so this role focuses on reviewing exceptions, keeping customer accounts accurate, following up on outstanding items, and making sure billing-related issues are resolved.
On the administrative side, you will help keep the owners organized by managing calendars and inboxes, preparing meeting materials, tracking action items, maintaining documents and coordinating follow-ups.
The workload will vary from week to week. Billing activity typically peaks at the beginning of each month, while owner support fills the remaining time.
🔑 Key Responsibilities:
