Administrative Assistant/Meeting Coordinator

Job Title: Administrative Assistant/Meeting Coordinator

Reporting to: Group Human Resources Director and Group Executive Assistant

Duties and Responsibilities:

• Attend various types of meetings including ad hoc meetings & internal communication

procedures.

• Arrive punctually and set up the necessary meeting rooms and recording equipment if required.

• Take detailed notes during meetings, capturing important discussions, decisions, and any relevant

information concisely. Summarise discussions, highlight actions items, and record decisions made

during the meeting.

• Distribute the minutes to the relevant stakeholders as per set deadlines and guidelines after the

meeting.

• Maintain a high level of confidentiality and discretion when dealing with sensitive information

discussed during meetings.

• Keep a well-organised and easily accessible record of all meeting minutes.

• Assist in archiving and retrieving minutes as needed.

• Stay informed about the specific protocols and procedures governing the recording of minutes

within the company.

• Other administrative tasks including but not limited to: organise meetings, sending out meeting

requests for physical or virtual, taking the attendance, organise for any other logistics required for

the meeting (F&B, projection/presentation, TV screen, lap