Traffic and Logistics Admin

Company Description

At TA Services, we don’t just move freight – we move business forward. Since 1986, we’ve been delivering peak performance for our customers through our Freight Brokerages, Managed Transportation, Warehousing & Fulfillment, Mills Services, and Cross-Border Logistics. 

What sets us apart? Our people! At TA, culture isn’t an afterthought – it’s a competitive advantage. We’re intentional about building a workplace where you’re supported, challenged, and equipped to grow. From day one, you’ll get the tools, training, and trust to unlock your full potential. 

We believe when the right people live the right values, there’s no limit to what we can achieve. If you’re driven, collaborative, and ready to win, you’ll fit right in. 

Here’s what drives us: 

• People First – We lead with care, connection, and respect. 

• Service – Our customers, carrier partners, and team members deserve nothing less than excellence. 

• Safety – Built into every move we make. 

• Results – High standards. Real outcomes. 

• Innovation – We push boundaries and never settle. 

Sound like the kind of team you want to be part of? Let’s take a closer look at the role.

Job Description

The Traffic and Logistics Admin serves as a critical operational hub for our distribution and logistics operations. This position coordinates the seamless movement of loads across multiple facilities by managing driver dispatch, scheduling, facility check-ins, load tracking, documentation, and communication with internal teams and external partners. The ideal candidate is detail-oriented, organized, responsive, and comfortable working in a fast-paced logistics environment.

Days and Shift Information

• 2nd Shift: 3:00 PM – 11:30 PM
• Monday–Friday, with additional hours or weekends as business needs require.
• $17.75/hour + $3.00/hour 2ND SHIFT DIFFERENTIAL

Key Responsibilities

• Traffic & Driver Coordination: Coordinate driver dispatch, appointments, facility check-in/check-out, door assignments, and daily truck activity to support efficient traffic flow and minimize detention charges.
• Load Scheduling & Tracking: Monitor loads, track on-time pickups, schedule loads through the Uber portal, and communicate load status with internal teams and external transportation partners.
• Documentation & Records: Maintain accurate driver logs, inbound/outbound paperwork, PODs, OS&D documentation, and historical records while ensuring information is properly scanned and filed.
• Yard, Trailer & Dock Management: Monitor Warehouse and Pegasus trailer/yard status, manage gate activity, assist with Surgere portal setup, and perform dock audits to ensure accurate lane assignments.
• Operational Support & Communication: Respond to tracking and shipping inquiries, coordinate with warehouse and quality teams, assist with supply and PO needs, and support daily logistics operations across the facility.

Work Environment

• Fast-paced warehouse and logistics environment with frequent interaction with drivers, carriers, warehouse personnel, and internal teams.
• Combination of office/administrative work and activity in warehouse, dock, gate, and yard areas.
• Requires strong attention to detail, organization, communication, and the ability to manage multiple priorities in a time-sensitive environment.

Qualifications

Education

• High school diploma or equivalent preferred.

Experience

• Previous experience in logistics, transportation, warehousing, dispatch, traffic coordination, or an administrative role preferred.
• Advanced proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word.
• Advanced proficiency with Windows-based applications.
• Ability to learn and effectively use transportation, scheduling, yard management, and logistics systems.
• Familiarity with driver check-in/check-out processes, load tracking, or transportation documentation preferred.
• English language proficiency at a B2+ level required.

Personality Traits

• Highly organized and detail-oriented.
• Strong communication and interpersonal skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Dependable, responsive, and proactive.
• Strong problem-solving and decision-making skills.
• Customer-service focused with a professional demeanor.
• Ability to work independently while also collaborating effectively with warehouse and transportation teams.

Additional Information

Pay/Benefits/Perks

• $17.75 per hour + $3.00/hour 2ND SHIFT DIFFERENTIAL
• Accrue up to five days PTO in first year. Two-weeks vacation, plus one week PTO accrue on first anniversary.
• Medical, Dental, Vision, Life Insurance, and Disability.
• Other benefits include Doc-On-Demand, Tuition Reimbursement, Paid Volunteer Day, and Employee Assistance Program.

All your information will be kept confidential according to EEO guidelines.