Executive Assistant - Financial Administration

QuickTeam is seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the COO/CFO, with a strong focus on financial administration and rebate program management. This role combines traditional executive support — calendar management, correspondence, travel, and meeting coordination — with hands-on responsibility for client invoicing, rebate applications, and budget documentation. You'll need exceptional organizational skills, financial literacy, and the ability to manage a diverse set of responsibilities in a fast-paced environment.

• Full-time, 40 hours/week
• Fully remote, work from home
• Salary: R20,000/month, commensurate with skills and experience
• Availability to work during EST business hours

Responsibilities:

• Client Invoicing: Prepare and process client invoices accurately and on time.
• Rebate Budget Forms: Complete and manage budget forms required for rebate applications.
• Load Letters: Prepare and submit load letters as required by rebate programs.
• Rebate Applications: Prepare, submit, and track rebate applications from start to finish.
• Closeout Documentation: Manage rebate closeout documentation and ensure timely submission.
• Program Research: Research available rebate programs and provide concise summaries and recommendations to the COO.
• Program Administrator Liaison: Maintain regular commu